Administrative Support: Provide comprehensive administrative support to high-level executives or managers.
Calendar Management: Effectively manage the executive's calendar, scheduling appointments, meetings, and events, ensuring optimal time utilization and avoiding conflicts.
Communication and Correspondence: Serve as a primary point of contact for internal and external stakeholders, screening phone calls, emails, and other communications.
Information Management: Conduct research, compile data, and prepare reports or presentations for executive review. Maintain confidential and sensitive information with the utmost discretion.
Meeting Coordination: Organize and coordinate meetings, including preparing agendas, booking meeting rooms, arranging necessary equipment, and taking minutes when required.
Travel Arrangements: Handle all aspects of travel arrangements, including booking flights, accommodations, transportation, and managing visa or passport requirements.
Project Assistance: Support the executive in various projects by providing research, coordination, and administrative assistance. Monitor project deadlines and assist in ensuring timely completion.
Event Planning: Assist in organizing and coordinating corporate events, conferences, or seminars.
Document Preparation: Prepare and format various documents, presentations, reports, and spreadsheets using appropriate software (such as Microsoft Office Suite or Google Workspace).
Prioritization and Time Management: Effectively manage multiple tasks, deadlines, and priorities, ensuring that the executive's time is optimized, and critical tasks are handled efficiently.
Recording Financial Transactions: Accurately record financial transactions, including purchases, sales, receipts, and payments, using bookkeeping software or manual ledgers.
General Ledger Maintenance: Maintain and balance general ledger accounts by reconciling entries and verifying discrepancies.
Accounts Payable and Receivable: Process invoices, reconcile accounts payable and receivable, and ensure timely payments and collections.
Bank Reconciliation: Reconcile bank statements with company records to ensure accurate representation of cash flow.
Financial Reporting: Prepare and generate financial reports, such as balance sheets, income statements, and cash flow statements, on a regular basis or as requested.
Payroll Processing: Calculate and process employee wages, taxes, deductions, and benefits accurately and in compliance with applicable laws and regulations.
Expense Tracking: Monitor and track company expenses, ensuring proper documentation and adherence to budgetary guidelines.
Budgeting Support: Assist in the preparation and monitoring of budgets, providing financial data and insights to support decision-making processes.
Tax Preparation Assistance: Collaborate with accountants or tax professionals in preparing financial records and documents for tax filings.
Data Analysis: Analyse financial data to identify trends, discrepancies, and opportunities for improvement, and provide recommendations to management.
Compliance: Maintain compliance with relevant accounting principles, regulations, and legal requirements.
Legal Research, extensive legal research using various resources such as case law databases, statutes, regulations, and legal publications.
Document Preparation, drafting legal documents, including contracts, pleadings, affidavits, and briefs.
Case Management, manage and organize case files, maintaining accurate and up-to-date records.
Client Communication, serve as a point of contact for clients.
Administrative Tasks, perform administrative duties such as maintaining calendars, scheduling meetings, managing correspondence, and billing clients for services rendered.
Trial Support, provide assistance during trials by organizing exhibits, coordinating witnesses, and preparing trial binders.